GetShared Team Plan: Complete Feature Guide

GetShared Team transforms file sharing from individual task to collaborative workflow. This comprehensive guide covers every Team plan feature and how to maximize value for your organization.

What's Included in Team Plan

Storage and Sharing

• Shared storage pool – Team storage shared across all members
• Unlimited file sizes – No per-file limits
• All sharing features – password-protected sharing, link expiration, download tracking
• custom branding – Custom logos and colors
• Extended versioning – 365-day file history

Team Management

• Centralized admin – Manage all users from one dashboard
• Permission levels – Viewer, Contributor, Editor, Manager, Admin
• Activity logs – Track all file operations
• Usage analytics – Storage and sharing metrics

Security

• end-to-end encryption – All files protected
• Mandatory two-factor authentication – Enforce for all team members
• External sharing policies – Control how team shares outside
• Audit trail – Compliance-ready logging

Setting Up Your Team

Step 1: Create Team Account

1. sign up for GetShared or upgrade existing account
2. Select Team plan
3. Name your team
4. Complete billing

Step 2: Configure Settings

1. Upload team logo (custom branding)
2. Set brand colors
3. Configure security policies
4. Set default sharing permissions

Step 3: Invite Team Members

1. Go to Team → Members
2. Click "Invite"
3. Enter email addresses
4. Select default role
5. Send invitations

Step 4: Create Folder Structure

Organize team storage:

Team Storage/
├── Active Projects/
├── Shared Resources/
├── Client Files/
└── Archive/

Understanding Team Roles

Folder Permissions

Permissions can be set at folder level:

1. Navigate to folder
2. Click "Share" or "Permissions"
3. Add team members or groups
4. Select permission level
5. Save

Permissions cascade to subfolders unless specifically overridden.

External Sharing Policies

Setting Team-Wide Policies

Admins can enforce:

• Require passwords – All external shares must be protected
• Maximum expiration – Links can't exceed X days
• Who can share – Limit external sharing to Managers+
• Domain restrictions – Only share with approved domains

Why This Matters

Policies prevent:

• Accidental data exposure
• Non-compliant sharing
• Untracked external access

Activity Monitoring

Available Logs

• File uploads and downloads
• Share link creation
• Permission changes
• Login events
• Setting modifications

Using Activity Data

• Compliance – GDPR compliance and HIPAA compliance audit requirements
• Security – Detect unusual activity
• Management – Understand usage patterns

Storage Management

Shared Pool Model

Team storage is shared – no per-user limits. Benefits:

• Flexibility as needs change
• No wasted allocations
• Simple capacity planning

Monitoring Usage

1. Go to Team → Storage
2. View total and used capacity
3. See breakdown by user
4. Identify large files and folders

Integrations

API Access

Team plans include full API integration access:

• Automate file workflows
• Integration with internal systems
• Custom applications

Third-Party Apps

• Slack integration for notifications
• Webhook support for automation
• SSO providers (Enterprise)

Best Practices for Teams

1. Document your structure – Clear folder naming and organization
2. Define ownership – Each folder has a responsible person
3. Regular permission audits – Review who has access quarterly
4. Offboarding process – Transfer files when members leave
5. Training – Ensure all members know security features

Pricing

Team plans are priced per user with shared storage. See pricing plans for current rates.

Volume discounts available for larger teams. Contact sales for quotes.

Getting Started

Ready to transform your team's file sharing? sign up for GetShared for Team plan or contact sales for a demo.