Enterprise File Sharing: Security and Compliance Guide

Enterprise file sharing requires more than basic cloud storage. Security, compliance, integration, and scale all matter at the organizational level. This guide covers what enterprises need from file sharing and how GetShared Enterprise meets these requirements.

Enterprise Requirements

Security

• Encryption – end-to-end encryption at rest and in transit
• Access control – Role-based permissions
• Authentication – two-factor authentication, SSO integration
• Audit trails – Complete activity logging
• Data residency – Geographic data control

Compliance

• GDPR compliance – European data protection
• HIPAA compliance – Healthcare data (with BAA)
• SOC 2 – Security audit certification
• ISO 27001 – Information security management
• Industry-specific – FINRA, FedRAMP, etc.

Administration

• Centralized management – Single admin console
• User provisioning – SCIM, directory sync
• Policy enforcement – Sharing restrictions, security requirements
• Usage reporting – Analytics and monitoring

Integration

• SSO – SAML 2.0, OAuth
• API – API integration for automation
• Webhooks – Event-driven integration
• Directory services – Active Directory, LDAP

GetShared Enterprise Features

Security Architecture

Zero-Knowledge Encryption

Files encrypted with end-to-end encryption – GetShared cannot access content. This exceeds typical enterprise encryption and provides compliance advantage.

Key Management Options

• Standard: GetShared manages key infrastructure
• BYOK: Bring your own encryption keys
• HSM: Hardware security module integration

Identity and Access

Single Sign-On

• SAML 2.0 integration
• Works with Okta, Azure AD, Google Workspace, etc.
• MFA enforcement at IdP level

User Provisioning

• SCIM 2.0 for automatic user sync
• Just-in-time provisioning
• Automatic deprovisioning when users leave

Admin Console

Centralized Management

• User and group management
• Storage allocation
• Security policy configuration
• Activity monitoring

Policy Controls

• External sharing restrictions
• Required security for shares (password, expiration)
• Device trust requirements
• Network access controls

Compliance Features

Audit Logging

• Complete activity history
• Export for SIEM integration
• Long-term retention options
• Tamper-evident logging

eDiscovery Support

• Legal hold capability
• Search across organization
• Export for legal review

Data Governance

• Retention policies
• Automatic deletion rules
• Classification tagging

Custom Deployment Options

Implementation Process

Phase 1: Discovery

1. Current state assessment
2. Requirements gathering
3. Security and compliance review
4. Integration requirements

Phase 2: Planning

1. Architecture design
2. Migration strategy
3. Training plan
4. Success metrics

Phase 3: Deployment

1. Environment configuration
2. SSO and directory integration
3. Policy implementation
4. Pilot group rollout

Phase 4: Migration

1. Data migration from existing systems
2. User training
3. Phased rollout to organization
4. Legacy system decommission

Phase 5: Optimization

1. Usage monitoring
2. Policy tuning
3. Advanced feature rollout
4. Ongoing support

Enterprise Support

• Dedicated account manager
• 24/7 technical support
• 99.99% SLA
• Onboarding assistance
• Training programs
• Quarterly business reviews

ROI Considerations

Cost Factors

• Per-user licensing
• Storage capacity
• Support level
• Deployment option

Value Drivers

• Reduced security incidents
• Compliance maintenance
• Productivity improvements
• IT administration efficiency
• Consolidated tooling

Getting Started

Enterprise evaluation process:

1. Contact sales – Discuss requirements
2. Technical review – Architecture and security assessment
3. Proof of concept – Limited deployment test
4. Proposal – Custom pricing and implementation plan
5. Deployment – Full implementation with support

Contact our enterprise team to begin evaluation.